The Employee Onboarding feature, introduced in WageEasy version 8.1.0.8767 (Sept 2024), streamlines the process of adding new employees to payroll by inviting a new employee to provide their personal, contact, tax, bank, and super information via a secure, online form. Since the new employee provides this information themselves, it results in:
Much less manual data entry is required to add the new employee to payroll
Reduced risk of incorrect data being entered.
The Onboarding form also assists you in meeting Fair Work obligations by including the required employment information statements for the new employee to review and accept.
The first step in the process is to add a New Employee record and enter the Employee's Name, Personal Email Address, Mobile Number, Basis of Payment, and Payroll Company. For more information on the process, refer to Access WageEasy: Onboarding a new Employee .
Information from the new employee's completed form is submitted to WageEasy and updates their record in the New Employee Wizard. You then review the onboarding record and enter any information required to create a basic employee record.
Onboarding is turned on by default, but there is some setup that you may need to complete before using it.
The information that is going to the employee via email is coming from:
File, Company Details.
Company, Company Details for Name.
Company Address, for Phone: and E-mail:
Note: If you use a third-party system to onboard your employees, you will need to choose which system you use. If you sent a new starter an Onboarding Invitation from both WageEasy and the other system, you will create two records.
Demonstration video on how Onboarding works in WageEasy
For a Quick Reference Guide on how to use Employee Onboarding
Note: Onboarding can only be used in Australian payroll databases to onboard new employees who have a TFN. It cannot be used for new starters with an ABN, who are entering a voluntary agreement.