It is very important that you back up your database regularly & know where your backups are saved on your computer.
Where is the best place to backup?
Backups can be saved to your computer drives, network drive, terminal server or external drives **.
Your Local C drive – (if your WageEasy database is on your C: drive, please do not consider this as an option).
A network drive – (if your WageEasy database is on your server please make sure the server backup, when done, is taken off site).
We would recommend that the backup should go on a drive other than the drive where the data is being stored - e.g. if the computer that contains the database gets corrupted then the backup will be lost as well.
** Please ensure that periodically a backup is taken “off-site” – away from your business.
When should I backup?
Creating a backup should always be done as part of the normal daily payroll processing procedure and also at times mid pay cycle when data entry has been done in the database. This is particularly important for those with larger databases.
How do I backup?
There are 2 options for backing up in WageEasy:
1. Backing up your Database on closing your WageEasy
Click on the Close icon.
You will get a message Exiting WageEasy Payroll. Do you wish to backup now? Click Yes.
Choose the location you would like to save the backup to and Click Save.
You will get the message that your backup is complete. Click OK.
2. Backing up your Database from the File Menu
Click File, Backup/Restore
The Backup Set will be Saved to: line will default to where your database is located. If you wish to save the backup to another path, click on the 3 dots (ellipses) at the end of the line and browse to the location where you would like to save your backup, click OK.
In the files to Backup section, you will see which database it will be backing up. If this is not the correct database:
Select the Add button on the Top Left-hand side of the screen and browse to find the database you would like to back up, highlight the database and select Open.
The path and database name will now appear with a tick in the box to the left-hand side.
Click on the Start icon and your backup will start.
Prompting to back up your Database
You will be prompted to back up your database on 2 occasions,
when creating your EFT bank file, and
when you are compacting your database.
We strongly recommend that you back up your database when WageEasy prompts you to.
Backing up when creating your EFT bank file:
Backing up is a very important step to do before creating your EFT bank file because if a mistake is made to an employee’s pay and you need to amend it, you will need to restore the backup you created just before you created your EFT bank file for your current payroll. Please refer to the factsheet ‘Restoring your Backup’ if you need to restore your backup.
Backing up when compacting your database:
Compacting a database performs maintenance on your database so it is important to backup before you do this in case anything happens while compacting.