If an employee is not getting leave loading when taking annual leave, it is because Leave Loading has not been set up in the award.
Note: When changing an award, the changes will flow through to all employees on that award.
Go to Setup, Awards, and select the award to modify, Edit.
In the Award, select Leave, Add/Delete Leave to start the Leave Type Wizard, Next.
Select Add new leave type, Next.
In the Leave Type drop down, select Annual Loading, Next, Next, Finish.
From the left of the screen, select ANNUAL. Make a note of the Accrual Rates on the Accruals tab, i.e., it could be Any days greater than 0, Yearly, 152.00000 (Full Time) or Any days greater than 0, Hourly, 0.07692 (Part Time). On the Parent tab of ANNUAL LEAVE, in the Parent Leave drop down, select Leave Loading.
Now select Leave Loading on the left-hand side of the screen and start with the Accruals tab. The accruals tab will have a Block Calculation Method, double click this line and edit it to be the same as the ANNUAL leave’s Accruals tab. If an Hourly accrual method is going to be used, remember to select the boxes at the bottom of the screen as per the Accruals tab of Annual, so that the Accruals tab of Leave Loading looks the same as Annual.
The items mentioned below are items to select/check on each of the mentioned tabs. If items are not mentioned, they should not be checked/selected.
1.Accrual Conditions:
Create additional accrual records = Never. Accrual records are created only when the accrual rate changes or when the employee moves to a new award.
2. Entitlement:
Number of Units = 0,
Units = Days,
Calculated from = Employment Commencement Date.
3. Payments:
Two items need to be ticked, the second and third boxes, namely, Do not show hours for this leave type on the pay slip, and
Payments can be edited at Wages Processing.
Payment Method = Use Standard Pay Rates,
Pay Rate Loading = 17.50%,
Loading Method = As a Percentage of Base Rate.
4. Auto Payments:
The very last item, Leave payments instigated by child leave payments cannot exceed this entitlement and should be selected if you do not allow your employees to go into negative, i.e., they cannot use more leave than they are entitled to.
Note: If you allow your employees to go into negative Annual Leave and you would like the leave loading to also go into negative, the above mentioned ‘Leave payments instigated by child leave payments cannot exceed this entitlement’ box should be unticked.
5. Other:
Before editing the Children tab, Save and Close
Go back into the Award, Leave, and Leave Loading.
Children:
Once the Award has been Saved, Annual Leave should appear in the Description box.