In WageEasy the entry of Leave Without Pay, using the default Leave Without Pay that exists in the employee file, only allows for the entry of Leave Without Pay dates (full day/s), which results in no payment to the employee and the prevention of full day leave accruals, for these dates, within other leave types which use the Yearly Accrual method.
Please follow the steps below to create a new leave type, where you can enter hours for unpaid leave.
Go to Setup, Awards, select the Award, and double click or select Edit.
Select Leave from the bottom left.
Scroll down the list of your leave types and select Add/Delete Leave, which will open up the Leave Type Wizard. Click Next.
On the Select Action Required page, select Add new leave type, Next.
On the Enter Details of the New Leave Type page:
Leave Type, type Unpaid Leave (or whatever suits)
Description, type Leave Without Pay, and Tab (or whatever suits)
Short Description will display the same as Description.
Enter a GL Code if applicable (leave blank if unsure).
Leave Show Leave Total on Employee Pay Slips, and
Show Leave Entitlement on Employee Pay Slips unchecked.
Next.
On the Ready to add New Leave Type page, Next, and then Finish to complete the Wizard.
In Leave, select the new Leave Without Pay. Double click the Any days greater than 0 line and change Block to Hourly, and Rate is 0.00000, OK.
On the Payments tab, tick Payments can be edited at Wages Processing, and in the Payment Calculation section, Payment Method: Use Standard Pay Rates, Pay Rate Loading = 0.00%, Loading Method = As a Percentage of Base Rate.
In Wages, Time Sheet, you are now able to enter the number of hours.
Note: If you would like to prevent other leave types from accruing leave based on the hours entered, please follow the steps below.
Change Leave accruals from Yearly to Hourly
In the Award, Leave, Annual, and you will see Any days greater than 0 Yearly 152.00000. To calculate the Hourly Accrual Rate, divide 4 (the number of weeks the employee is entitled to) by 52 weeks (in a year) and round up to five decimals; 0.07692.
Double click the Any days greater than 0 line and select Hourly as the Calculation Type, and change the Rate from 152.000 to 0.07692. OK.
Since the leave accrual, by default, accrues on the number of ordinary hours worked, you need to specify which other / additional hours should attract leave accrual, i.e. the norm is that any paid leave type (i.e. Annual, Sick, Long Service) attracts leave accrual and these boxes should be ticked (below is an example only). Go through each item and determine which boxes should be ticked or not; For example, would you accrue leave on overtime? Would you accrue leave on Work Cover? Tick the boxes as required.
4. Repeat the above steps 1 - 3 for Leave Loading, Sick and Long Service Leave.
5. Click the Close icon (not the cross at the top of the screen) to close out of the award once finished.
6. You will be able to enter Leave Without Pay either as Planned, via Leave in the employee's file, or Leave on the Adjustments page of the Wages Wizard.