When you have employees who earn the same value each pay (monthly/fortnightly/weekly), i.e., salaried employees, WageEasy allows users to set up and process pay slips for employees based on a number of standard hours they work within a pay period. For these employees, there is no need for timesheet entry, as they will receive payment for a predetermined number of hours based on their shift start and finish times.
Note: Standard pay employees cannot have overtime calculated automatically; this will have to be done as an Allowance and Make-Up Pay (i.e., for public holidays), as their standard hours already include hours for the public holiday.
New Employee Setup
When creating a new employee with the Use Standard Pays Pay option selected, the number of Standard Hours must be entered. This should be the total hours to be paid in the pay period in hours and minutes. For example, 162 ½ hours would be entered as 162:30. Further information is available on this, together with a conversion tool, later in this document. It is also strongly recommended to tick the Salaried Employee box to simplify the display of employee pay slips.
Existing Employee Setup
An employee, who is already set up in the company database, can easily be moved to a Standard Pays setup. It is highly advisable to check the employee’s award setup to ensure it meets Standard Pays requirements. An article, Set up an Award for a Standard Pay employee, detailing the required award setup, is available to assist with this.
Within the Employees Details, under Employment, Payment Options, select Use Standard Pays and enter the correct Total Hours for payment each pay. If, before making this change, the employee was linked to a Pre-defined Timesheet, once the Use Standard Pays option is selected, the Pre-defined Timesheet selection is greyed out and automatically made redundant.
From the Employees Details, under Employment, Pay Slip Options, ensure that the Salaried box is ticked so that pay slip information is simplified and more easily understood by employees.
Award Setup
It is vitally important, to ensure accurate processing and reporting, that Standard Pays employees’ Award configuration follows a simple configuration. Think of your employees’ Awards in WageEasy as the employees’ conditions of employment. We need to ensure that these conditions of employment are set up according to the employees’ payment requirements. Standard Pay employees are generally Salaried employees and therefore additional payments such as overtime, shift penalties, loadings for weekday, weekend and public holiday do not apply and therefore should not be set up in the award file. Employees who regularly receive such payments would be better suited to Timesheet entry, either manual or via a Predefined Timesheet, rather than Standard Pays. For detailed Standard Pays employees award setup instructions, please refer to the link above for the correct setup of the award.
Wages Processing - Standard Pays
Standard Pays can be processed from Wages, Timesheet. In the instance where no adjustments are needed from the standard hours, the pay slip can be saved from the Standard Pays screen by selecting Save. To add additional payment information, such as allowances or leave, or to review the details of the pay slip, simply select Next, to access the Adjustments screen or Next twice, to review the Pay Slip screen.