A Supplementary pay slip is used to correct an employee's pay. This could be if an employee was not paid the correct rate or hours, was not paid annual leave, may have had too much tax taken out, or maybe an employee has changed super funds, and this needs to be corrected.
When to use a Supplementary payslip
An employee needs an additional payment after the normal pay run has been completed.
When a pay slip with a negative or zero value needs to be saved to adjust YTD figures, it will not impact the payment of any employee.
Where an employee changes super funds and a reversal needs to be made against the old super fund, and the contribution needs to be put into the new super fund.
When a payment needs to be made to a terminated employee (this can only be done within the financial year in which they were terminated).
When an employee has too much taken out of their pay and you need to amend the tax amount.
How to use a Supplementary Pay Slip
To process a Supplementary Payslip
Go to File, Maintenance, Supplementary Pay Slip.
Read the warning screen and select yes. The warning screen explains that the boundaries of a normal pay have been removed, therefore, the pay slip needs to be checked very carefully before saving.
Select your employee and proceed as normal. Make sure you double-check the pay slip before saving.
Additional information to be considered
If you are rebanking an employee’s wage, it will not reduce the amount on the aba (bank) file. It will only reduce the amount in the employee’s year to date earnings records in WageEasy.
If you are making super adjustments, remember to always do this in the last pay period ending (PPE) of the month, as it may impact the monthly tracking of payments for the remainder of the month if done mid-month.
If you are putting through an additional payment for an employee, you may choose to do this in the current PPE or in the next PPE.
If you choose to do it in the current PPE, you will need to re-run any reports printed and distributed to reflect this additional payment.
If you make the payment in the next PPE, you will need to remember that when creating the aba file at the end of that PPE, it should not balance to the payment summary or bank pay in report.
Check the tax calculation to confirm that it is correct.