In some circumstances, an employee may change their employment classification, which will result in the change of Award, i.e., a casual employee may move to full-time or a full-time employee to part-time. It is important to make this change within WageEasy to ensure that they continue to accrue leave and are paid correctly.
Changing from Casual to Full Time or Part Time
This can also be used for employees changing from Full Time/Part Time to Casual.
To change a casual employee’s award and Classification, select Employee, Edit Employee, or click on the Employee icon.
Choose the employee you want to edit from the drop-down menu and select the Employment tab. To change the employee to another award, select the Change Award button. This will open the Change Award Wizard, which will step you through the changes and automatically manage the leave records.
From the Change Award Wizard screen, Next.
On the New Award Information screen, select the New Award from the drop-down menu. (If the required award does not appear in the list, Cancel the wizard and create the award file via the Setup, Awards menu, then return to the Change Award Wizard.)
In the New Award Date field, enter the date that the employee first worked under this new award or agreement. It is imperative that this date is accurate, as it may affect leave calculations. The date can be entered directly or by selecting it from the drop-down calendar. In cases where the date entered is retrospective, you may be required to update the leave accruals within the Leave area of the employee file. Please check your leave after you have completed the wizard and make the necessary adjustments if required. We recommend that the date entered is the start of the Pay Period you currently want to process to retain accuracy in your leave calculations, Next.
On the Employment Classification screen, select Full Time, Part Time, or Casual. This categorization of employees is displayed on pay slips and will appear on some reports, Next.
Tick the Click here to confirm that the above information is correct field. Next.
Finish.
Changing a Full-Time employee's award
No classification change (i.e., stays on Full Time).
Note: Before changing the employee's Award, go to the employee's leave screens (Annual, Sick, and Long Service) and ADD a new line on each leave screen. The date for the new line is the day the employee started on the new award, which should be the start date of your current Pay Period and also the New Award Date.
To change a Full-Time employee’s award, select Employee, Edit Employee, or click on the Employee icon.
Choose the employee you want to edit from the drop-down menu and select the Employment tab. To change the employee to another award, select the Change Award button. This will open the Change Award Wizard, which will step you through the changes and automatically manage the leave records.
From the Change Award Wizard screen, Next.
On the New Award Information screen, select the New Award from the drop-down menu. (If the required award does not appear in the list, Cancel the wizard and create the award file via the Setup, Awards menu, then return to the Change Award Wizard.)
In the New Award Date field, enter the date that the employee first worked under this new award or agreement. It is imperative that this date is accurate, as it may affect leave calculations. Leave could double up as Leave in WageEasy calculates on a daily basis (for Awards with Yearly accruals) and not (only) when Wages are processed. The date can be entered directly or by selecting it from the drop-down calendar. In cases where the date entered is retrospective, you may be required to update the leave accruals within the Leave area of the employee file. Please check these after you have completed the wizard. We would recommend that the date entered is the start of the Pay Period you currently want to process to retain accuracy in your leave calculations, Next.
On the Employment Classification screen, select Full Time. This categorization of employees is displayed on pay slips and will appear on some reports, Next.
Tick the Click here to confirm that the above information is correct field. Next.
Finish.