Public Holidays in general will cover a full day, but occasionally there are instances where a public holiday will start at a specific time of day, i.e., Christmas Eve Public Holiday starts at 6pm in Qld, and 7pm in NT and SA. This article steps you through paying employees who have worked before, during, and after the hours that are deemed public holiday hours.
We will be using the SA Christmas Eve public holiday start time of 7pm.
You need to group your employees into 3 groups:
Employees whose shift finished before 19:00, no Public Holiday hours.
Employees whose shift started before 19:00 and finished after 19:00, they have both non-public holiday hours and public holiday hours.
Employees whose shift started on or after 19:00; the whole shift was on the Public Holiday portion of the day.
In Setup, Allowances, Add a standard Allowance. Description = Part Day Public Holiday Loading, Type = Addition and Frequency = Each Pay. Tick the Taxed box. Check your super requirements. If the Public Holiday Loading has to attract Super, then they Include in SG Gross and Include in Super Calculation boxes need to be ticked. Select Next until you get to Finish.
Note: If you have a combination of all 3 groups mentioned above, follow the steps below, in the order they are listed.
Ensure that the Christmas Eve Public Holiday is not set up in Setup, Public Holidays; if it is, delete it.
Process the wages of employees who have not worked any hours on the public holiday portion of the day, i.e., the employees who started and ended their shift before 19:00.
For employees who worked hours on the non-public holiday portion of the day, as well as hours on the public holiday, enter all their hours worked on the Timesheet screen. They will get paid at the daily loaded rate, and the difference between the daily rate and the public holiday must be manually calculated and the result entered as an amount using the Part Day Public Holiday Loading allowance you created.
Before entering Timesheets for employees who worked on the public holiday portion of the day only, i.e., they started on or after 19:00 and finished on or before midnight, set the public holiday up in Setup, Public Holiday. Once the Public Holiday has been set up, process the Timesheets for employees who worked on the public holiday portion of the day only.