Frequently asked questions for EOY

ATO Payment Summaries have now become an OPTIONAL step, ATO Payment Summaries are no longer a legal document. They can still be printed from Reports, ATO Payment Summaries, Print Individual ATO Payment Summaries.

This is done by reporting an STP Update that has the Final checkbox ticked for all employees. This will also set the employees' myGov accounts to Tax Ready.

Select STP from the Standard Toolbar. Select STP Update. Ensure the All Employees tickbox is ticked and the correct Financial Year is displaying, OK. When you have reconciled your values and are ready to report the STP Update, click Report to ATO. The Update Event Declaration window is displayed. Tick the declaration and Report. The STP Update header will show zero values. Double click the Update Event line and you will see your employees' values. All values reported to the ATO are always the employees' LATEST YTD values and never per period values.

No, back up as normal and change your PPE date to a July date to process your first pay in the new financial year. All your yearly balances are reset automatically. If you need to go back to last year’s figures change the pay period ending (PPE) date back - all your information will still be there. Please ensure you have performed relevant End of Financial Year tasks communicated via Access WageEasy Email Communications (such as updating Tax Tables and Awards) prior to processing your first payroll in the new financial year.

Once you have completed your last pay in June, you are ready to begin end of financial year processing. Your last payroll of the financial year will be dictated by the date you selected as your Period End date. (Setup, Preferences, Configuration, Period End, Taxation Year Boundaries). The default Australian dates are from 1 July to 30 June the following year and contain all Pay Period Ending (PPE) dates that fall in this range. If you need to change your Period End date so that the last pay period in June is pushed into the new financial year or the first pay period of July is pushed back to the current financial year, this must be done before you process that payroll. Do NOT change the Period End boundaries if the employees receive the funds in the same financial year as the pay period end (PPE) date.

Yes, you can go ahead, and process pays beyond 30 June 2025 before producing your STP Update and marking all as final. However, please do not do this if your circumstances require you to change the Period End boundaries and you have not yet done so. Saving pays beyond the existing Taxation Year Period End boundaries means you will not be able to modify the Period End date for that Taxation Year if required. You will also need to ensure you have updated the FY2025/26 Tax Tables and Modern Award Pay Rates (if applicable) as communicated via WageEasy Communications.

House Cleaning is only recommended under specific circumstances. House Cleaning is a process that will remove information relating to the previous financial year(s) from your WageEasy database. Please note that if you perform a house clean, your pay period ending dates, payslips, terminated staff from June last and prior years will all be deleted. We only recommend House Cleaning if you have a large staff turnover and the processing/performance of payroll tasks are affected. It is recommended to keep at least two year’s financial data in the copy of the database that will remain the live database (7 years is ideal however may not be practical for all customers). Employers are legally required to keep time and wage records for 7 years so ensure that if you do not have this number of years of payroll data in your live database that you at least maintain archived databases to meet this requirement. It is imperative that you archive reports and take archive backups of your data prior to housecleaning. https://www.fairwork.gov.au/pay/pay-slips-and-record-keeping/record-keeping

We do not recommend deleting employee files outside the House Cleaning process. Businesses are required to keep payroll records for a minimum period of 7 years, so we recommend you ensure that you are meeting legislative requirements for business record keeping before any employee files are deleted. The House Cleaning process requires you to back up, so that you can always refer back to historical data from a prior period. Deleting employees in an ad-hoc way will make it very difficult to locate this type of historical information.

RESC is an acronym for Reportable Employer Superannuation Contributions. It relates to superannuation payments received by an employee, in addition to the standard Superannuation Guarantee contribution (currently 11.5 %, increasing to 12.0% for the 25/26 year), that the employee has control over. Typically, this will be salary sacrifice superannuation amounts and employer additional amounts where the employee has influenced the amount paid. These amounts will also typically be pre-tax or based on payments pre-tax. This DOES NOT include employee contributions made after tax. More information can be found on the ATO website. To ensure these benefits are recorded correctly you need to flag them as RESC payments. Go to Employee, Payments, Superannuation, Edit Salary sacrifice or employer additional and tick the RESC box.

You should take action with regards to this as soon as possible as doing nothing may result in your employees being undertaxed by the end of the 2025/2026 financial year. Please see the ATO website for further information regarding 53 weeks How to use the tax withheld for individuals calculator | Australian Taxation Office

Set PPE date to a date in the CORRECT financial year, i.e. a June 2025 date.

From Setup, Allowances, go into the individual allowance's ATO Payment Summary (tab) and untick Show on ATO Payment Summary box and Close the allowance.

Go back into the allowance, ATO Payment Summary tab and tick Show on ATO Payment Summary box and Apply the above change(s) to all employees who have been paid this allowance for the current financial year. Ensure Report in STP is ticked and ATO Type is Other (or whatever the correct category is), then Close the allowance.

Check the Pay Sum box is ticked in the Employee files by either going into Payments, Allowances within the employee record or from within the Allowance setup itself, from the Employees tab and Employee file.

Ensure that BOTH boxes are ticked on the ATO Payment Summary screen.

The superannuation guarantee will change this year and increase to 12.0%, the quarterly contribution cap (Max Contribution Base) has from $65,070 to $62,500. Superannuation contribution quarterly cap updates will need to be performed within individual awards that are not automatically updated by The Access Group.

Note: The Australian Government announced the removal of the $450 per month threshold in the 2023 tax year.

The Federal Budget on 25 March did not result in any changes to the tax rates or income thresholds for the 2025-26 income year.

The tax cuts announced don't take effect until the 2026-27 income year

The SGL % is in the Awards, Payments, Superannuation. This needs to be changed after completing all pays for the current tax year (2025) and before doing any pays for the new tax year (2026). The Quarterly cap amount also needs updating to $62,500